Workshop Submissions

Submit Workshop Submissions

How to Submit

Overview

SC presents full- and half-day workshops with the goal of expanding the knowledge base of practitioners and researchers in a particular area of interest. Workshops provide a focused, in-depth venue for presentations, discussion, and interaction. Proposals are peer-reviewed and selected with a preference for submissions that inspire deep and interactive dialogue on important topics within the HPC community.

There are generally three types of workshops at SC:

Workshops centered around published technical papers
Workshops centered around panelists and discussion (“mini-symposia”)
Workshops for working groups with invited speakers

At SC18, more than 90% of the workshops were of the first type.

Preparing Your Submission

Workshop proposals are submitted via the SC submissions website.

The Workshops submission form gathers information about the history, format, content, and needs of the proposed workshop, along with an attached document summarizing the workshop’s scope, relevance, participants, etc. View a sample submission form.

Please limit the leadership of each workshop (i.e. workshop organizers) to four for simplicity of communication. You are welcome to include more participants on your scientific or steering committees.

Reproducibility Initiative

We believe that reproducible science is essential, and that SC is a leader in this effort. Moving in this direction, reproducibility is encouraged in Workshops. Learn more about the Reproducibility Initiative.

Implementing Reproducibility

Upon acceptance, workshop organizers who intend to participate in the reproducibility initiative should provide for their workshop authors:

Information about this initiative on the workshop’s website, explaining how authors can present their reproducibility documentation
An evaluation of each author’s reproducibility documentation, as part of the review process

Review Criteria

Workshop proposals are peer-reviewed by a committee of experts. Each proposal will have at least three reviewers.

The peer review is not a double-blind process. Reviewers have access to the names of workshop submitters. While Workshops Committee members are named on the SC19 Planning Committee page, the names of the individuals reviewing each proposal are not made available to workshop submitters.

Conflict of Interest

Please review the SC Conference Conflict of Interest guidelines before submitting your workshop proposal.

Informational Webinars

Two webinars will be offered to answer questions:

Webinar 1

January 29, 2019

9–10 am PST (Pacific Standard Time) / 12–1 pm EST (Eastern Standard Time) / 6–7 pm CET (Central European Time)
Join from PC, Mac, Linux, iOS or Android via Zoom URL: https://udel.zoom.us/j/864485195
Or iPhone one-tap: US: +1-669-900-6833, 864485195#; or +1-646-876-9923, 864485195#
Or Telephone: Dial (for higher quality, dial a number based on your current location) US +1-669-900-6833 or +1-646-876-9923; Meeting ID: 864 485 195; International numbers available: https://zoom.us/u/acjQ4LmnxR
Or via an H.323 room system: 162.255.37.11 (US West), 162.255.36.11 (US East), 221.122.88.195 (China), 115.114.131.7 (India), 213.19.144.110 (EMEA), 202.177.207.158 (Australia), 209.9.211.110 (Hong Kong), 64.211.144.160 (Brazil), 69.174.57.160 (Canada); Meeting ID: 864 485 195
Or by a SIP room system: 864485195@zoomcrc.com

Webinar 2

February 4, 2019

9–10 am CST (Central European Time) / 3–4 am EST (Eastern Standard Time) / 4–5 pm China CST (China Standard Time) / 5–6 pm Japan JST (Japan Standard Time)
Join from PC, Mac, Linux, iOS or Android via Zoom URL: https://udel.zoom.us/j/458441760
Or iPhone one-tap: US: +1-646-876-9923, 458441760# or +1-669-900-6833, 458441760#
Or Telephone: Dial (for higher quality, dial a number based on your current location) US +1-646-876-9923 or +1-669-900-6833; Meeting ID: 458 441 760; International numbers available: https://zoom.us/u/acl8kZx4P
Or via an H.323 room system: 162.255.37.11 (US West); 162.255.36.11 (US East); 221.122.88.195 (China); 115.114.131.7 (India); 213.19.144.110 (EMEA); 202.177.207.158 (Australia); 209.9.211.110 (Hong Kong); 64.211.144.160 (Brazil); 69.174.57.160 (Canada); Meeting ID: 458 441 760
Or via an SIP room system: 458441760@zoomcrc.com

If you are planning to attend one of the webinars, please contact us stating which you’ll attend. We encourage attendees using Zoom to connect a few minutes early to ensure the appropriate plug-ins are installed.

A summary of the webinar discussions will be made available.

Upon Acceptance

Registration

One complimentary Workshops registration will be provided for each workshop. For additional registrations, please refer to SC19 Registration for fees. Note that registration fees may differ depending on whether you also have a Technical Program registration.

Workshops registration is for one or multiple days, during which time you have access to any scheduled workshop.

Finalizing Accepted Workshops

Upon acceptance of your workshop, the workshop organizers must finalize their workshop information.

Your workshop will be included in the online SC Schedule provided you upload your workshop URL and program to the SC submissions website before October 14, 2019.

Collection and Review of Workshop Papers

The SC Conference offers the SC submissions website for you to consider using for the collection and review of your workshop papers. Use of this system is not required.

Proceedings

SC does not include workshop papers in the SC proceedings. Workshop organizers can choose from IEEE TCHPC, Springer, or Elsevier, among others.

Workshop organizers are invited to archive their workshop’s agenda, white papers, and presentations on the SC19 Technical Program Archive page. Note that the publication of material to this archive is only possible if you upload your workshop URL and program to the SC submissions website before October 14, 2019.

Plagiarism

Please see the ACM guidelines on identifying plagiarism. Authors should submit new, original work that represents a significant advance from even their own prior publications.

Workshop organizers who decide to use the SC submissions website for collecting and reviewing workshop papers will be given access to the plagiarism tools embedded in the portal.

On-site

Schedule and Location

Workshops are scheduled on Sunday, November 17; Monday, November 18; and Friday, November 22, 2019. Workshops are either half- or full-day events. Note that on Friday, November 22, only half-day workshops are scheduled.

Sunday and Monday full-day workshops: 9 am–5:30 pm
Sunday and Monday half-day workshops: 9 am–12:30 pm and 2–5:30 pm
Friday half-day workshops: 8:30 am–noon

All workshops will take place at the Colorado Convention Center.

Each workshop must start and end at the time assigned by the Workshops Chair. Agreements with the Colorado Convention Center do not allow us to extend the use of reserved rooms beyond the time allocated to your workshop. Violation of these agreements may result in fines, which will be the responsibility of the individual workshop organizer(s).

Food and Coffee Breaks

During Workshops, two 30-minute coffee breaks, at 10 am and 3 pm, are provided on Sunday and Monday; one 30-minute coffee break at 10 am is provided on Friday.

Sunday and Monday full-day workshops include a lunch break from 12:30–2 pm. Lunch is not provided or included with registration for workshop participants and attendees. The SC Conference works with the convention center to ensure that restaurants and other sources of refreshment are easily accessible.

Current SC Conference policies and procedures do not allow workshop organizers to provide lunch to their workshop participants and attendees.

Infrastructure

Workshops are assigned either a classroom or a theater room equipped with standard AV facilities:

Projector
Microphone and podium
Wireless lapel microphone or wireless handheld microphone
Projection screen

Current SC Conference policies and procedures do not include the following in your workshop room:

Poster boards
Round tables
Wired internet connection
Power strips on the tables or under the chairs
Recording of talks at the workshop

Questions about Workshop Submissions?
Contact Workshops