Student volunteers play a key role in supporting conference attendees and the conference overall. Undergraduate and graduate students help with the administration of the conference and have the opportunity to participate in the Students@SC program, explore the Exhibits, attend technical presentations, and develop lasting professional connections. The Student Volunteers program accepts a large number of students, both domestic and international, with the goal of welcoming new members into the HPC community.
Student volunteers perform a wide range of tasks for the SC Conference such as providing support for presenters, working the Information Booths, and staffing conference activities. Student volunteers work 15–20 hours during the conference, allowing plenty of time to engage in important educational and career-advancing activities such as tutorials, technical talks, panels, poster sessions, and workshops.
- Student volunteers are required to arrive the Saturday before the conference for orientation and must attend the entire conference (Sunday–Friday).
- Students work 15–20 hours for the conference (this does not include other conference responsibilities, such as working for their home institution’s booth).
- Students are provided with a hotel room for the duration of the conference (shared with another student volunteer).
- Travel funding is not provided by the conference, although limited travel grants are available. Students are highly encouraged to seek travel support from their home institution.
- Students are required to follow the SC Code of Conduct at all times.
- Students pay a reduced conference registration fee of $150.
Lead Student Volunteers
Any student who has volunteered at previous SC conferences can apply to be a Lead Student Volunteer. Lead Student Volunteers are assigned to a single area and work directly with the people responsible for those areas. This requires working more hours than a regular student volunteer and arriving at the conference a day early, but in exchange Lead Student Volunteers are more involved with the conference and work more directly with the SC Committee members. Lead Student Volunteers also help select and train the other student volunteers and are invited to some of the SC Committee activities on the Friday after the conference. Attending several teleconferences ahead of the conference is also required. If you are a past student volunteer interested in becoming more deeply involved with SC, consider applying as a Lead Student Volunteer.
SCinet Student Volunteers
In addition to the general Student Volunteers program, approximately 20 students are selected to work alongside professionals from educational institutions, HPC centers, network equipment vendors, national laboratories, research institutions, research networks, and telecommunications carriers to build and operate SCinet. These students arrive at the convention center one week prior to the conference to set up the network, and stay a day after the conference ends to perform teardown tasks.
Student volunteers have the opportunity to work closely with various SCinet teams, including fiber, network security, routing, and communications. If you are interested in high performance networks and are available for the entire two weeks, consider applying as a SCinet student volunteer.
How to Apply
Applications open February 7, 2019.
All application components are submitted through the SC submissions website.
- Background information
- Conference motivation statement
- Letter of recommendation from a professor, advisor, or other department personnel
- Student Travel Funding Commitment (STFC) form
The STFC must be completed by the student’s institution, organization, or internship program unless the student plans to provide their own travel to the conference and is not requesting a travel grant. The STFC verifies the organization’s commitment or inability to provide funding for the student. If the organization is unable to provide complete funding for the student, the student may apply for travel support from the conference and/or find alternate funding sources. If you are unsure of who should complete the STFC, check with your advisor, department head, or other college faculty. If you still have questions about the STFC, check out our FAQ or contact the Student Volunteers Committee.